Timesheet+ App
Accelerate your billing, streamline payroll with the best timesheet app and automation
The perfect timesheet app for time capture and approval, at a fraction of the price
TOKN’s Timesheet+ solution will automate payroll, remove your back office burden and scale your business. With fully customised time entry options, and seamless approvals, fully integrated the Timesheet plus solution will elevate your payroll process and give you precious time back. Trusted by some of Australia’s largest labour hire companies and powered by TOKN’s award wining cloud platform and offline mobile app, Timesheet+ streamlines time capture and back office approvals , improves payroll efficiency and boosts your cashflow.
Timesheet+ allows staff to capture timesheets on their mobile phone, Offline making them instantly available for approval . Automate administration with integration directly to Pronto, MYOB , Xero, Microsoft and more, making reported hours instantly available for billing and reporting. Accelerate your billing cycles and ensure all bases are covered with weekly and daily timesheet options. Drive efficiency to another level, at a fraction of the price.
"We want to be really connected to our mobile workforce, to keep them operating safely and make our business more productive. TOKN provides technology that helps us achieve that.
John Greville
Chief Operations Officer
Mader Group – Mining
Why Use Digital Timesheets?
- Drive workflow automation with effortless time capture, and approvals
- Seamless integration to payroll and job costing.
- Save time and stress, run payroll on time every time.
- Expedite billing with digital 3rd party approvals and confirmations
- Increase employee and contractor engagement with superior user experience.
- Lower cost of ownership with the latest SaaS digital cloud technology.
- Extend and enhance with deep customisation options; branding, sign offs, image capture, meals, disbursements, travel options, health and safety, roster integration.
- Ensure source of truth integration with Real time Systems integration to Payroll and job managemen
Digital Timesheet Features
- Daily & weekly timesheet app options
- Full Integration with Pronto, SAP, IFS, MYOB & Xero,
- Third party approvals for all timesheets
- Missed Timesheets alerts and reports
- Interpretation, Overtime rules, allowances and RDO
- Option to include travel hours, meals, Nightshift, lunch breaks & more
- Works offline, wherever you are
- Reduce back office manual data entry and duplication errors
- Integrates with TOKN’s RosterPro
- Alerts and messaging- Users are kept up to date to real time timesheet status, approval messages and rejection notices.
- KIOSK and Supervisor timesheet options. Create timesheets On-Behalf or use a shared device
- Supervisors can create timesheets on behalf of their team!
Timesheet App Frequently Asked Questions
TOKN’s enterprise software digital timesheet software allows for low code app customisation, including:
- Daily or weekly timesheet
- Disbursements
- Lunch breaks
- Night Shift
- Plant charges
- Travel Time
- Job Assignment
- Notes
- Approvals
TOKN’s Timesheet+ app is an end-to-end timesheet solution that includes the TOKN Timesheet Approvals Manager. It’s a fully-fledged timesheet management solution that runs on top of the TOKN Infrastructure to provide the ability for employees to capture their timesheets on their phone and have them approved with a single click in the Timesheet Manager interface.
Yes, TOKN’ can send an approval link , to a third party email address, that can be opened, and the timesheet displayed for approval. This can be done on their PC or mobile device. Once approved the TOKN workflow will be updated. For example a 3rd party supervisor can approve a timesheet at any time from their own mobile device, updating the TOKN workflow instantly.
Yes the TOKN Timesheet app can be configured to allow Managers and supervisors to create timesheets On-Behalf of there team
- Users Groups and workflows can be set in TOKN
- This allows certain users to create timesheets on-behalf of people in there team
The Timesheet App includes additional Supervisor Validation
- Based on the workflow access set up TOKN a user is able to see the option to select team members when creating the Timesheets
Yes we have a Kiosk App version
- Central log in
- TOKN can be configures to allow a central log in.
- User are set up accordingly and assigned to the central log in profile
- When a user access the shared Kiosk device , they need to select their profile from the list
Shared Devices – Kiosk Tablet
- The TOKN client can be used on a shared device securely.
- Users can access a shared terminal in a location that suits then
Yes the TOKN Timesheet app includes:
- Geo-Fencing Integration
- TOKN Use GPS-based geo-fencing to define the physical location(s) where contractors are allowed to log their timesheets.
- You can set Set up virtual boundaries (geo-fences) around job sites or designated work areas.
The Timesheet App include native with Location Verification
- Includes a feature in the app to check the user’s current location using the device’s GPS.
- The app verifies that the user is within the pre-defined geo-fenced area before allowing access to the timesheet functionality.
Real-Time Location Validation
- The app uses Google Maps, to validate the contractor’s current location in real time.
- You can Implement alerts or restrictions if the user attempts to access the timesheet feature outside the designated area.
Integration with Backend Systems
- TOKN can be easily integrated with your existing payroll software.
- TOKN ensures Ensure smooth data synchronization between timesheets and your ERP
TOKN Include Offline Functionality with Delayed Sync
- TOKN Allow contractors to log their timesheets offline within the geo-fenced area. Data can sync automatically when an internet connection is available.
Audit and Compliance Features
- Log location data and time stamps are saved for audit purposes.
Yes the TOKN Timesheet can automatically create timesheets for approved Leave
- Integration with Backend Systems
- TOKN timesheet app can be easily integrated your existing payroll software. Ensuring access to the latest approved leave requests.
- If TOKN finds an approved Leave request it automatically creates a Timesheet for the user , using the correct Leave codes.
- This ensures you job costing is UpToDate and consistent.
Yes the TOKN Timesheet can Manage Disbursements and allowances
The Timesheet App can be customised include Customisable Allowances and Disbursement Options , including :
- Lunch Break
- Meal Allowance
- Travel
- Shift Allowances
- Overtime Weekly and Daily
- Expenses
Integration with Backend Systems
- TOKN can be easily integrated your existing payroll software. Ensuring the correct Cost Codes and earnings types are used.
- TOKN ensures Ensure smooth data synchronization between timesheets and your ERP
The TOKN Timesheet+ Solution can integrate with a number of ERP and Accounting systems, including;
– Xero
– MYOB
– Acumatica
– Microsoft Business Central
– SAP
– IFS
– Pronto Software
– Oracle
– Greentree
Yes. TOKN comes with the ability to upload a range of different attachments from your device, as standard.
Yes! The TOKN Console allows you to easily export a number of timesheet reports, including
– Reported hours
– Unapproved hours
– Pending timesheets
– Fatigue reports
– and more!
Quotes are available on request, but typically, TOKN is around 7x cheaper than other mobile enterprise software solutions. TOKN is scalable and priced according to the number of users and apps required by the organisation. The more users you have, the lower the cost per user.