Sheppard Mining : Driving Digital Transformation with TOKN & MYOB Acumatica

About Sheppard Mining Contracting (SMC)  https://sheppardmining.com.au/about-us/

Sheppard Mining Contracting (SMC) is a highly versatile and experienced company offering a comprehensive range of services, including civil construction, carpentry, underground work, civil earthworks, auxiliary services, fixed plant maintenance, and underground mining. Operating in remote and underground conditions, SMC required a fully offline-capable application to support its workforce.

To improve operational efficiency, Sheppard Mining Contracting sought a digital solution to streamline timesheet processing, approvals, and project tracking—integrating seamlessly with MYOB Acumatica.

The Challenge

• SMC operates in some of the most remote and demanding environments, such as the Kalgoorlie mining region. Managing workforce operations efficiently posed significant challenges:
• Manual, paper-based processes led to inefficiencies and data entry errors.
• Delayed payroll processing due to disconnected systems.
• Lack of real-time project tracking, affecting cost visibility and operational planning.
• Lack of real time safety and compliance visibility, of routine safety interactions.
• Complex approval workflows for timesheets.
• With MYOB Acumatica already in place, SMC required a mobile-first solution to extend its ERP capabilities into the field—eliminating paper-based processes and ensuring accurate, real-time data capture.

“ We engaged with Tokn late in the process of our system upgrade.
They were swift and responsive to our needs and meet our very small timeframe.
We use Tokn daily and is easy to use and the team at Tokn are very responsive when needed”
Sean Sheppard General Manger Sheppard Mining “

The Solution: TOKN + MYOB Acumatica

• SMC partnered with Alphabiz Consulting to implement the TOKN Enterprise Platform, delivering a seamless digital transformation. The solution enabled SMC to deploy a suite of applications that streamline workforce management, Safety and timesheet processing:
• Digital Timesheets – Custom-built for field technicians
• Realtime integration with MYOB Inventory, to allocate , search and issue inventory
• Mobile & Desktop Compatibility – Users can log time and approvals from any device
• Seamless MYOB Acumatica Integration – Real-time sync with Employee Time Cards, Projects, Tasks, and Earnings Types
• Digital Prestart – Integrate Prestart , that can be captured digitally in real time , providing visibility of faults, improving reliability
• Automated Approval Workflows – Ensuring quick and compliant timesheet processing
• Offline Capability – Supporting uninterrupted timesheet capture in remote areas
• Plant Charge Management – Direct allocation of equipment usage to projects and tasks
• Smart Data Validation – Eliminating duplicate entries and ensuring data accuracy

By leveraging TOKN’s rapid application workbench, SMC was able to deploy these solutions efficiently, ensuring a smooth transition from paper-based to digital workflows.

The Impact

• Eliminated manual data entry & paperwork, reducing administrative overhead
• Accelerated time to payroll processing, ensuring timely and accurate employee payments and customer billing
• Enhanced real-time visibility into workforce activity, project costs, and Safety
• Provided a comprehensive view of the Pre-Starts and compliance checks.
• Improved data accuracy & compliance through automated approvals
• Extended MYOB Acumatica’s power into the hands of field technicians, enabling remote and offline access

“In This project we have really seen the benefit of integration. MYOB and TOKN bring systems and people together, this  has left a clear and defined productivity improvement, a real step change for Sheppard Mining ” 
Clinton Schroeder Director TOKN Technology

Alphabiz Consulting, a trusted MYOB Australia Enterprise Partner, worked closely with the TOKN team to deliver a seamless digital transformation for SMC. Their expertise ensured a successful implementation, aligning business processes with MYOB Acumatica’s powerful capabilities.

About MYOB Acumatica:  

MYOB Acumatica is an all-in-one Enterprise Resource Planning (ERP) solution designed for growing businesses. It connects projects, accounting, payroll, financial management, inventory, and more, all on a flexible, cloud-based platform.

With TOKN and MYOB Acumatica, Sheppard Mining Contracting has successfully transformed its workforce operations, achieving greater efficiency, accuracy, and digital innovation in the mining industry.