Aries Rail: Driving Digital Transformation with TOKN & MYOB Acumatica

About Aries Rail

Australian-owned and operated, Aries Rail has been a trusted provider of design, engineering, and manufacturing solutions for rail construction and maintenance projects across Australia since 2001. From concept development and approvals to construction, Aries leverages advanced engineering expertise to deliver tailored, cost-effective solutions that meet the challenges of the rail industry.

With a team of 100+ staff across five locations, Aries Rail is the preferred specialised rail partner for Government, Mining, Infrastructure, and Tier 1 contractors—testament to its commitment to quality and innovation.

The Challenge

Aries Rail operates a mobile workforce across three key divisions:

• Field Service – Remote teams working on critical rail infrastructure projects
• Manufacturing – Production teams delivering high-quality rail solutions
• Administration – Back-office staff managing business operations

Managing workforce safety, real-time connectivity, and payroll processing posed ongoing challenges. Previously, Aries relied on manual, paper-based processes, leading to:
❌ Time-consuming HR & payroll processing
❌ Data re-entry errors & inefficiencies
❌ High administrative costs
❌ Limited visibility into job costing & project data

Having already invested in MYOB Acumatica ERP, Aries sought a mobile-first digital solution to eliminate paperwork, enhance real-time data access, and streamline payroll & job costing.

The Solution: TOKN + MYOB Acumatica

Aries Rail prioritised a holistic business process improvement approach, focusing on a secure, reliable, and cost-effective platform that technicians could easily use in the field. TOKN together with Stratus Consulting  successfully implanted the TOKN Enterprise platform. 

 With the TOKN enterprise platform, Aries successfully delivered a suite of custom digital applications tailored to different workforce needs. Using TOKN’s rapid application workbench and app templates, Aries built and deployed:

✅ Custom Timesheets for Field Service, Manufacturing, and Administration
✅ Mobile & Desktop Compatibility – Users can log time anywhere, on any device
✅ Seamless MYOB Acumatica Integration – Real-time sync with Projects, Tasks, Earnings Types, Field Service Orders & Production Orders
✅ Multi-Level Approval Workflows – Instant timesheet approvals based on project and HR administrator assignments
✅ Offline Capability – Ensuring uninterrupted timesheet capture and sync
✅ Smart Data Validation – Prevents duplicate entries & ensures high-quality data

With TOKN, Aries Rail successfully deployed timesheet apps for both employees & contractors in a controlled, staged rollout, ensuring smooth adoption across divisions. The result? A fast, intuitive, and reliable user experience, directly integrated with MYOB Acumatica payroll and job management.

The Impact

🔹 Eliminated manual data entry & paperwork
🔹 Reduced payroll processing time & administrative burden
🔹 Enabled real-time visibility into workforce activity & project costing
🔹 Improved accuracy & compliance with seamless approvals
🔹 Empowered a mobile-first workforce with an intuitive, easy-to-use solution

With TOKN & MYOB Acumatica, Aries Rail has transformed its workforce operations, payroll, and job costing, setting a new benchmark for efficiency and digital innovation in the rail industry.

Stratus Consulting : Stratus  Consulting are Diamond Level accredited and experienced MYOB Australia/NZ Enterprise Partners, work close with the TOKN team to help improve the business process. 

MYOB Acumatica  :MYOB Acumatica is an all-in-one Enterprise Resource Planning (ERP) solution for growing businesses. Connect projects, accounting, payroll, financial management, inventory and more, with a customisable cloud platform.